02 Feb Team Performance Reporting
Instructions
Part 7: Team Performance Reporting
For the project selected in Unit I, create a simple project team development plan. Your plan should follow the process for managing communications, as referred to in Figures 8.1 and 8.2 in the textbook, as well as in the section beginning with Carrying Out the Plan: Understanding the Executing Process Group (page 98 – 114) in the eBook, Project Management: A Common-Sense Guide to the PMBOK Program, Part Two – Plan and Execution. Your plan should include an introduction and should answer the following questions:
What project documents will you use to report project progress?
How will you present and deliver project work performance reports?
What historical organizational project artifacts will you review and include in your reports?
What project communications management tools will you employ?
How will you report revisions to resource requirements based on project progress?
What ethical guidelines will you include in your project communication policies?
How will you collect and ensure accuracy of project performance information used for reporting?
What, if any, templates will you employ to document, present, and communicate team performance?
Compile the project reporting plan that addresses the questions above. Feel free to use tables, graphics, or document template examples to summarize your policy and approach.
Submit your team development plan in the form of a minimum two-page document. Adhere to APA Style when constructing this assignment, including in-text citations and references for all sources that are used. Please note that no abstract is needed.
UNIT 1 PROJECT
Stakeholder Identification and Stakeholder Analysis
Project: Warehouse Shopping Center
A shopping center or a mall is such a massive project that requires careful planning and execution. Shopping centers are designed to serve the needs of various clients. They do have such facilities as shops, packing, recreation areas, restaurants, movie shops among other facilities. The main stakeholders of such a massive project are; the developer, the investors, occupants, customers, statutory organizations, event sponsors, outside advertisers among many others.
i. Resource Management Plan
Some of the things to consider are the resources needed for the success of the project, the budgetary allocations for every stage of the project, as well as project adjustments. Each resource must be allocated the right amount of time and matched to the right tasks. Most importantly, resources should be scheduled based on the projected availability.
ii. Communications Management Plan
Project communication planning ensures that project information is distributed through the right channels and in a timely manner.
iii. Stakeholder Management Plan
The first step in stakeholder management is identifying the right stakeholders. Once they have been identified, a thorough research is conducted to establish their suitability. As soon as the stakeholders have been listed in terms of priority, they can be contacted.
iv. Resource Acquisition Plan
Resource acquisition is done through negotiations with other project managers. Virtual teams can be involved in brainstorming processes as well as decision making. What is more, the project team must develop a physical resource assignment document.
v. Team Development Plan
Upon choosing the right people to participate in the project, the project managers should set the tone and ground rules. The goals should be clear and achievable. They should also be used to building team spirit and enthusiasm.
Figure 8.1 illustrates the overall flow of the project human resources management process. The arrows on the lines show the direction of the information flow.
Figure 8.1 Project Communications Management Process Flow
The mind map in Figure 8.2 summarizes the project communications management process.
Figure 8.2 Project Communications Management Process Summary
