Chat with us, powered by LiveChat Read and reflect on the assigned readings for the week. Then post what you thought was the most important concept(s), method(s), term(s), and/or any other thing that you felt was worthy o | EssayAbode

Read and reflect on the assigned readings for the week. Then post what you thought was the most important concept(s), method(s), term(s), and/or any other thing that you felt was worthy o

 Initial Postings: Read and reflect on the assigned readings for the week. Then post what you thought was the most important concept(s), method(s), term(s), and/or any other thing that you felt was worthy of your understanding in each assigned textbook chapter.

Your initial post should be based upon the assigned reading for the week, so the textbook should be a source listed in your reference section and cited within the body of the text. Other sources are not required but feel free to use them if they aid in your discussion.

Also, provide a graduate-level response to each of the following questions:

  1. What are some of the common challenges encountered when communicating with project stakeholders?

[Your post must be substantive and demonstrate insight gained from the course material. Postings must be in the student's own words – do not provide quotes!]

 [Your initial post should be at least 150+ words and in APA format (including Times New Roman with font size 12 and double spaced).

Book:   

Watt, A. (2019). Project Management, 2nd Edition. BCcampus Open Education. Retrieved from https://opentextbc.ca/projectmanagement/ 

Communication Planning

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Project Management

Chapter 15: Communication Planning

1

Project Communication

Definition and Importance

Cultural issues

Communication Requirements Analysis

Types of communication

Communication Plan

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Project Management

Chapter 15: Communication Planning

Communication

Throughout the project a need to communicate to

Project Sponsor

Team members

Other stakeholders

Customers

Clients

Suppliers

Partners

The public

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Project Management

Chapter 15: Communication Planning

For each group

Purpose

Frequency

Format

Amount of time

Possible need for a hierarchy of reporting:

Portfolio

Program

Project

Task group

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Project Management

Chapter 15: Communication Planning

Synchronous Options

Face to face

Synchronous but not in same place– (remember the time zones!)

Conference call

Video link

Computer-assisted video conference

IM; texting

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Project Management

Chapter 15: Communication Planning

Asynchronous Options

Courier, mail

E-mail

Fax

Project Blog

RSS

Social media presence

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Project Management

Chapter 15: Communication Planning

Communication Planning

Who?

Why?

What do they need/want to know? Or communicate to the project?

When? How frequently?

How? (what method(s) do they prefer? Are there methods that are unsuitable?

Who will be the contact point from the project for this communication?

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Project Management

Chapter 15: Communication Planning

Team Meetings

Purpose is to verify progress, identify challenges and get assistance where needed.

Frequency and duration may vary throughout the project

Be considerate and schedule “off-line” meetings if only a few are involved in a particular item. It wastes the time of the rest.

Frequent very short meetings may be more effective with a small team (daily “stand-up” meetings are a standard part of Agile Systems Development.)

PM may need to meet and report with other PMs in the same program or portfolio.

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Project Management

Chapter 15: Communication Planning

Report to Management or Sponsor

Frequency and format may be dictated by Sponsor

Purpose to report progress, identify challenges and changes, get support for necessary changes or added resources

Need balance between “raising the alarm” too early and waiting too long and being “in too deep”

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Project Management

Chapter 15: Communication Planning

Other stakeholders

Community may need to be consulted, informed—Riverview Lands project in Coquitlam.

Business customers or suppliers may be impacted by the project.

Project contractor/supplier needs to know about other aspects of the project, and to inform PM of status.

Government may have a role—permits, inspections, other

The Project Management Office

Frequency, format and content of communications may be dictated by law or may be a provision of a contractual agreement.

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Project Management

Chapter 15: Communication Planning

Communication Plan template

Figure 19.2.1 Communications Plan example

Source: http://inte5160.wikispaces.com/Communication+Plans

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Project Management

Chapter 15: Communication Planning

Summary: Project Communication

Project communication is a key success factor

Start with a Communication Requirements Analysis and then Prepare a Communication Plan that considers all the stakeholders

Consider a variety of synchronous and asynchronous methods

Use appropriate technology

Consider cultural issues when planning and carrying out project communication

Remember communication is a two-way process, not always “broadcast!”

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Project Management

Chapter 15: Communication Planning

Questions?

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Project Management

Chapter 15: Communication Planning

13

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